The Viking Run – Conditions of Entry

Event: The Viking Run (the “Event”)
Event Month/Year: May 2026 (final date/time confirmed by email and on our official channels)
Organiser: The Viking Run Ltd (“we”, “us”, “our”)
Contact: info@thevikingrun.co.uk
Event location reference (what3words): prep.cracks.comforted

1) Key points (please read)

By booking or attending, you agree that:

  • This is a physical outdoor obstacle event with inherent risks (mud, uneven ground, slips/falls, cold/wet weather).

  • Follow marshal instructions at all times. We can stop participation if it’s unsafe.

  • Ages 6–10 must be accompanied on the course by a Responsible Adult (18+) at the required ratio.

  • Ages 11–16 must have a Responsible Adult (18+) on site and contactable at all times.

  • No refunds and no transfers unless we cancel (or where the law requires otherwise).

  • There may be official photography/filming for safety and promotion.

2) Definitions

  • “You / Your” means the ticket holder and/or, where you book for a child, the parent/guardian responsible for that child.

  • “Child” means a participant aged 6–16.

  • “Responsible Adult” means a parent/guardian or nominated adult aged 18+ who accepts responsibility for a child.

  • “Force Majeure” means circumstances beyond our reasonable control (e.g., extreme weather, flooding, land access restrictions, emergency services incidents, public authority restrictions, etc.).

3) Entry and eligibility

3.1 Booking information

You must provide true and accurate information when booking. We may cancel entries made using false details.

3.2 Age rules and supervision

  • Ages 6–16 are permitted to participate, subject to these Conditions of Entry.

  • Ages 6–10: must participate with a Responsible Adult on the course (see supervision ratio below).

  • Ages 11–16: must have a Responsible Adult (18+) on site for the full duration of their participation, contactable by phone and able to attend promptly if required by officials.

3.3 Supervision ratio (ages 6–10)

For children aged 6–10, the standard rule is:

  • 1 Responsible Adult (18+) to a maximum of 4 children aged 6–10 on the course.

At certain obstacles or in certain conditions, marshals may require a tighter ratio or ask groups to take turns to ensure safe flow.

3.4 Fitness and participation

You confirm that you (and any child you register):

  • are fit and well enough to participate,

  • will take part within your limits, and

  • may skip any obstacle you do not feel comfortable completing.

If you have any health concerns, we recommend you seek medical advice before participating.

4) Event safety and conduct

4.1 Following instructions

You must follow all instructions from marshals, medical staff, and officials. This includes queueing, obstacle flow, and stopping if directed.

4.2 Behaviour standards

This is a family-friendly event. We may refuse entry or remove you from the Event for:

  • unsafe behaviour, aggression, harassment, intimidation, or discrimination,

  • being under the influence of alcohol/drugs,

  • damaging property, littering, or harming the environment,

  • any conduct that risks injury to yourself, a child, or others.

4.3 Course conditions and risks

The course may include mud/wet surfaces, uneven ground, steep sections, low visibility areas, water features, and physical obstacles. Risks include (but aren’t limited to) slips, trips, falls, strains/sprains, bruising, and cold/wet exposure.

4.4 Prohibited items

We may prohibit items that create a safety risk (e.g., glass, drones without permission, tripods that block flow, sharp items, or anything officials reasonably consider hazardous).
No animals/pets on the course unless specifically authorised.

5) Removal from the Event (Ejection)

We may refuse entry or stop you participating if, in our reasonable opinion:

  • you are acting unsafely,

  • you are not complying with marshal instructions,

  • your participation presents a risk to others, or

  • you cannot complete the course within any safety timings we set.

If removed, you must leave the course when directed.

6) Tickets, refunds, and transfers

6.1 No refunds / no transfers

All tickets are non-refundable and non-transferable, except where we cancel the Event or where the law requires otherwise.

6.2 Misuse and resale

Tickets must not be resold for profit. We may refuse entry where we reasonably suspect misuse, duplication, or resale.

7) Cancellation, changes, and Force Majeure

7.1 If we cancel

If we cancel the Event, we will offer either:

  • a refund of the entry fee, or

  • a transfer to a rescheduled date (if available).

(Any ticket platform booking fees may be subject to that platform’s terms.)

7.2 Changes to the Event

We may make reasonable changes to the Event, including start times, waves, obstacles, route, distance, and/or location, for safety or operational reasons.
If the course is changed or reduced, you agree the Event is still deemed to be staged and no refund is due.

7.3 Force Majeure

We may postpone, abandon, or adjust the Event due to Force Majeure. We are not responsible for travel, accommodation, or other costs incurred by you.

8) Medical assistance consent

You consent to receiving medical assistance if required during the Event. If you register a child, you confirm you have authority to consent on their behalf.

9) Photography, filming, and media

9.1 Official photography/filming

There may be official photographers/videographers on site. You consent to your (and your child’s) image/likeness being captured and used for:

  • safety and security,

  • event reporting and highlights, and

  • marketing and promotion (including online and social media).

9.2 Participant filming

Personal filming and sharing is allowed provided it does not interfere with safety, marshal instructions, or the experience of other families.

10) Liability

10.1 Assumption of risk

You participate voluntarily and accept the inherent risks of a muddy outdoor obstacle event.

10.2 What we do not exclude

Nothing in these terms limits liability for:

  • death or personal injury caused by our negligence,

  • fraud or fraudulent misrepresentation, or

  • anything else that cannot legally be excluded.

10.3 Limits

Subject to 10.2, we are not responsible for:

  • indirect or consequential losses,

  • loss of enjoyment, travel or accommodation costs, or

  • lost or damaged personal items.

11) Data protection

We process personal data to administer the Event (entries, safety communications, and operational planning) in line with UK GDPR and our Privacy Policy.

12) Governing law

These Conditions are governed by the law of Scotland, and the Scottish courts have jurisdiction, subject to mandatory consumer rights.

13) Contact

Questions about entry, safety, or these Conditions of Entry:
info@thevikingrun.co.uk